Contact Database Permissions (web version)   Help Contents • W0 • Form • Help Document

Access levels Order in the "Who" field Individual permissions Use this form to set properties for a contact database and give others access to it. Members button Opens the list of members for this contact database. You can add and remove members from this list. Form to use The default form to open in this contact database. Click the arrow portion of the button to see your choices. This form will be used the next time you open this contact database. Default Uses the form selected as the default by your administrator or the form you chose in your preferences, if you chose something other than the default form. FirstClass Uses the current FirstClass release form. Palm Contacts Uses a form that will be familiar to users of Palm™ Computing connected organizers that use the Contacts application. Outlook Uses a form that will be familiar to users of Outlook Express. Classic Uses a form familiar to users of pre-8.0 versions of FirstClass. Palm Address Book Uses a form that will be familiar to users of Palm™ Computing connected organizers that use the Address Book application. Use view from server Makes the sorting and grouping defaults in list view come from the server, rather than the users' view properties. Normally, you would leave this field clear, because you are imposing your defaults on others when it is selected. Add permissions for The name of the user or user group for whom you want to specify the level of access to the contact database. Type the name, then click Go. Who The names of the users and user groups you added at "Add permissions for". For additional users or user groups, type the name at "Add permissions for", choose the position in the list where you want the name to appear, then click Go. The order in which you list users and groups matters. To remove a name, click the Delete icon beside it. To move a name, add it where you want it to be located, then delete the original. Note This field doesn't control who can see the calendar. If the calendar is located in a container to which everyone listed has access, they will see the calendar automatically. If a user listed here doesn't have access to the container, you must make that user a member of the calendar. Access Choose the access level for each user and group listed at "Who". Permissions Customize the individual permissions for this access level, if required. Top Access levels Access levels are predefined sets of individual permissions. You can assign an access level as is, or customize it by selecting and clearing individual permissions. Disallowed Can't access the contact database. View List Can open the contact database and address messages to entries in it, but can't open contact database entries. Open Items Has all View List permissions, and can open contact database entries, but can't update them or add new entries. Creator Has all Open Items permissions, and can update and create contact database entries. Custom Access is defined by the individual permissions which are selected. If you customize another access level, it automatically becomes the Custom access level. Top Order in the "Who" field You must list users and user groups in the "Who" field in the correct order, to make their permissions work as you want. Make sure you are familiar with the access levels available, before deciding on the order in which to enter your users and groups. When a user tries to access the contact database, FirstClass checks the "Who" list from the top. When it finds the first occurrence of the user or a group to which the user belongs, it uses that access level for the user. This means that if the first thing you list is the All Users group, and make the access level for this group Disallowed, no one will be able to access the contact database. Top Individual permissions The icons in the "Permissions" column represent individual permissions. To see what each permission icon means, display its tooltip. To turn a permission on or off, select or clear the checkbox beneath it. Note Certain permissions only work if the administrator has given the user privileges to perform associated tasks. If a user can't do something in your contact database, and you gave that user permission, tell the user to contact the administrator. These are the individual permissions you can assign: Edit permissions Can edit this Permissions form. This includes adding users and groups at "Who" and making them members of the contact database. Moderator Doesn't apply to contact databases. Delete any item Can delete any entry, including entries created by others. Create items Can create entries, and move entries into the contact database. Edit read-only items Doesn't apply to contact databases. Edit items Can edit entries. Save window and view properties Can change the default sorting and grouping of the contact database page in list view. Caution A user with this permission is dictating the default contact database view for other users. Approve items Doesn't apply to contact databases. Delete own items Can delete and change the properties of entries they have added. Open conference Can open the contact database. This lets users see the entries in the contact database, but not open them. Search items Can search the contact database. Open items Can open entries. Create subconferences Can create containers in this contact database. Download files & attachments Can download files attached to contacts. View permissions Can view this Permissions form. Top For more information Creating contact databases