Conference Group Permissions   Help Contents • M0 • Form • Help Document

Order in the "Who" field Access levels Individual permissions Use this form to set properties for a conference group. These properties affect all conferences belonging to this conference group, except where overridden for a specific conference. Do not publish in Directory Makes this conference group unlisted in the Directory. It does not appear in any view of the Directory, including the administrator's Directory, nor for users with the View unlisted privilege.         Note Selecting this option will not affect existing member conferences which are currently listed in the Directory. It will only apply to conferences created after the setting change. View Use view from server Makes conference layouts always reset to the original format that you specified. If you do not select this, changes that users make will be saved in their view. This option only applies to sort order, grouping, font, and font size. All other layout options are always controlled from the server. Use template view only Users will not have the ability to customize their view of conferences that are members of this group. This is useful when using both the default and moderator views. Open by name If users can see these conferences in the Directory and have the appropriate permission, they can open them. They don't need links to them on their Desktops (or in a conference that they have on their Desktops). This checkbox also enables users to open communities through the search process, thereby making them public. Message options Form to use The default form to open when users choose Message > New Message within conferences that are members of this conference group. If you do not want this form to dictate the default message form, leave the dash in this field. Reply preference The default method for addressing replies to these conferences. If no reply preference is set for this or a parent conference group, Reply Conference is used. Reply All Replies to the sender and all other recipients. Reply Sender Replies to the sender only. Reply Conference Replies to the conference only. Default Uses the reply preference set for the group, if this conference group is a member of another conference group. Approval Messages require approval Makes all messages sent to these conferences require approval by a moderator, before others can open them. Attachments require approval Makes all messages with attachments, and all files uploaded directly to these conferences, require approval. Hide unapproved items Items requiring approval do not appear in the conference list view until approved by the moderator. Size limit Limit messages above The maximum size for messages (text plus attachments) posted to these conferences. Handling This is only applicable if you imposed a size limit on messages. Specify how to handle messages that are larger than the size limit you specified: Reject with NDN Rejects the message and returns a nondelivery notice to the sender This is probably the best option for most conferences, except conferences replicated to a nonFirstClass system such as the Internet. If a conference was an Internet newsgroup, NDNs would be sent back out to the Internet and from there to hundreds of thousands of sites. Reject and Report Rejects the message without informing the sender, and reports the incident in the server log. Requires Approval Accepts the message, but makes it unapproved This is useful if these conferences are gatewayed and you are concerned about users posting messages with large attachments. Reject Quietly Rejects the message and takes no further action. This is the best option if these conferences are gatewayed from a nonFirstClass system such as the Internet. Expiry Item limit The maximum number of items allowed in these conferences. Base this value on the busyness of the conferences. Expired items are deleted during trash collection in order of age. Items with an expiry period of Never are exempt. Message expiry The number of days an item can stay in these conferences before expiring. If set to Default, the default expiry period for your server is used. After expiry, users' messages go to the Trash Can on their Desktops until they are removed. Set the removal expiry limit on the All Users or other groups' Group Privileges form. Memberships Auto membership If left cleared, users do not get a link to member conferences. This is used with the Add Person feature of FirstClass applications, which use unpublished conferences behind the scenes. Copy status attributes If selected, all conferences belonging to this container template will inherit the protected/unprotected status of the original when placed on a user's Desktop. Place in The link to the conference will be placed in the specified location instead of on the user's Desktop. Use the following keywords: {Desktop} Current user's Desktop. {Mailbox} Current user's Mailbox. {Calendar} Current user's calendar. {Contacts} Current user's Contacts folder. {Typed=##} Current user's typed folder. Example: Contacts (7), My documents (32). {AppID=####} Root folder of application with ID ####. Communities options Versioning Enables versioning of wiki pages and uploaded files in communities. Peer registration For future use with FirstClass Web Services. Enables peer registration in communities. Permissions area Who The names of users and user groups for whom you want to specify levels of access to these conferences. Add a name just as you would when addressing a message. The order in which you list users and user groups is important, as described below. To insert a name, click at the end of the name above the insertion point, then press Enter/Return. To move a name, select it, then drag it to the desired location in the list. To remove a name, select it, then press Enter/Return. Access Choose the access level for each user and group you entered at "Who". Permissions Customize the individual permissions for this access level, if required. Top Order in the "Who" field You must list users and user groups in the "Who" field in the correct order, to make their permissions work as you want. Make sure you are familiar with the access levels available, before deciding on the order in which to enter your users and user groups. When a user opens these conferences, FirstClass checks the "Who" list from the top. When it finds the first occurrence of the user or a group to which the user belongs, it uses that access level for the user. This means that if the first thing you list is the All Users group, and make the access level for this group Disallowed, no one will be able to access these conferences. Top Access levels Access levels are predefined sets of individual permissions. You can assign access levels as is, or customize them by selecting and clearing individual permissions. Disallowed Cannot access these conferences. Summary Can look at the list of conference items, but not open them. Browser Summary + can open messages. Reader Browser + can download attachments, view item histories, and search. Contributor Reader + can send messages to these conferences, delete items they sent, and view this permissions form. This is the default access type for All Users. Approver Contributor + can read and approve unapproved messages. Moderator Approver + can delete any items, move items to subfolders, post messages that exceed the size limit, edit documents and stationery, create and move subfolders, and move subconferences. Creator Moderator + can move and resize conference windows, change conference views and sort order, and create subconferences. To create subconferences, a user must have the Share conferences privilege. Controller Creator + can edit this permissions form, and edit messages sent by others. The controller can also add new rules, create messages from the conferences, edit the conferences' About forms, and view the conferences' Directory information. Custom Access is defined by the individual permissions that are selected; if you customize another access level, it automatically becomes the Custom access level. Top Individual permissions The icons in the "Permissions" column represent individual permissions. To see what each permission icon means, hover the cursor over it. To toggle a permission on and off, click the icon.         Note Certain permissions, as indicated below, can only be used in conjunction with particular user privileges. These are the individual permissions you can assign: Edit permissions Can edit this permissions form. This includes creating rules, and adding users and groups at "Who". Moderator Just gives a user a Moderator label. The Approve items permission is required to let the user approve items in moderated conferences. Delete any item Can delete any item, including items sent by others, and move items to folders or subconferences. Create items Can create documents and folders, move items into conferences, post oversize messages, and upload files directly (without having to attach them to a message), if the user also has the Upload privilege. Edit read-only items Can edit items that are not normally editable, such as sent messages. For this permission to work, the Edit items permission must also be selected. This is the only permission not automatically assigned to the administrator. Be cautious about selecting the Edit read-only items permission, because it overrrides normal FirstClass operation.         Note This permission can't be granted on conferences created by users, only on conferences created by the administrator. Edit items Can edit any document, modify stationery, and move folders and subconferences within conferences. Save window and view properties Can change the default position, size, and view of conference windows. Be cautious about selecting this permission, because a user with this permission is dictating the default conference view for other users. Approve items Can open and approve unapproved messages. Messages sent by users with this permission are automatically approved. Delete own items Can delete and change the properties of their own items. Open conference Can open these conferences. This lets users see the lists of items in these conferences, but not open the items. Search items Can search these conferences. Send items Can post messages to these conferences. Requires the Conference mail privilege. Open items Can open messages and documents. Create subconferences Can create subconferences within these conferences. Requires the Share conferences privilege. Download files & attachments Can download attached files and files that were uploaded directly to these conferences. Requires the Download privilege. View permissions Can view this permissions form. View history Can view the history of objects. Top